Ministry Guidelines for the online Publication of Student Images and School Work

Ministry Guidelines You must ensure that you have ICT AUP (Information and Communication Technology Acceptable Use Policy) agreements in place for both Students and Teachers Within that agreement are the clauses asking for permission to publish
  • student/teacher work (Parents/Caregivers will sign on behalf of the child)
  • student/teacher photos (Parents/Caregivers will sign on behalf of the child)
  • first names
It is not practical to obtain authorisation from a student's parents every time the school wishes to publish a photo featuring the student on its website. It is probably sufficient to have one authorisation for each student in the school that covers the entire period the student is enrolled at the school. This could be obtained either when a student first enrols at the school or when the issue arises for the first time with a particular student. The authorisation form should be accompanied by the school's policy on privacy and the publication of information on the Internet.

The need to consider the Privacy Act 1993

TKI Link to Privacy Act Internet websites can be accessed by anyone with an online connection. Material published is effectively made available to the world at large. In recognition of this, schools should take steps to safeguard the privacy of their students and to comply with the Privacy Act 1993 when publishing online.
The Privacy Act defines "personal information" as any information about an "identifiable individual". The Privacy Act does not cover information that does not identify any specific individuals.
A student's drawing or story alone is not personal information about a student and therefore is not covered by the Privacy Act. However, if the drawing or story is accompanied by any information that identifies the student, such as their name, age, and school, then the whole work may become personal information that is covered by the Privacy Act. Even if the work is not accompanied by information that identifies the student, the content of the work may mean that it is capable of identifying the student and as a result, the work may be personal information under the Privacy Act, for example, a self-portrait or a story about the student's family.
Photographs of a student are personal information about that student and are covered by the Privacy Act.

The Need to consider the Copyright Act 1994

TKI link to Copyright Act
A school may publish a student's work on its website if the student grants the school a licence to do so. A non-exclusive licence would be sufficient for this purpose. The licence may be oral or in writing. The Ministry considers it preferable for all such licences to be in writing. The copyright licence could be incorporated into the same authorisation form that is used to obtain authorisation under the Privacy Act for the use of personal information about the student on the school's website.


Information for parents and schools about internet safety is available on the Netsafe
The ISG developed NetSafe Kit for Schools, addresses the safety challenges presented by all communication technologies, not just the Internet. This kit is considered a 'model of best practice' by the MoE and is designed as a guide for New Zealand schools as they establish a cybersafe learning environment.
Blogging Advice from Netsafe

Digital Citizenship in the Classroom

Netsafe's Website

Read what Shaun Wood has prepared for his students.

myLPG Learn - Guide - Protect

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external image Screen+shot+2010-10-05+at+8.46.45+PM.pngNetSafe has been a favourite primary school safety guide and programme of mine since I began teaching. I have used Hector the Dolphin every year to teach internet safety to my students.

NetSafe has just launched their new Learn: Guide: Protect collaborative website. I found it quick and easy to sign up and within minutes started creating new Bits and Remix other Bits to put together a Collection of Bits that I would use to teach Cyberbullying next term.
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A Bit is any website link, video or other media related to internet safety. It is like a post on a blog. This is an example of a Bit I made about a website I wanted to add. You can see how many Views and Recommendations a Bit has had, plus you can Recommend and Comment on any Bit yourself.

A Collection is a grouping of Bit's that may be ordered for teaching purposes like my Cyberbullying Unit here. Or just as a bookmark type collection, either way useful for other teachers looking for similar things.

NetSafe have built a fantastic framework to support internet safety through the feedback and collaboration with the education community. The site design is clean and refreshing and surprisingly simple to use. I did find the Classifications slightly daunting and may have categorized a bit incorrectly ('bit' humour always seems to come up when discussing this site.)

You can also follow them on Twitter @netsafenz

More Considerations
Now that more teachers and individual classrooms are starting to set up blogs and wikis, schools are starting to think about the issues that surround this global publication of student's work.

Questions that are being raised areā€¦

  • Are teachers following school and ministry guidelines of publication?
  • Are the Heads of departments (Principals etc) aware that teachers have blogs and wikis?
  • Is the school/classroom being represented well (professionally, aesthetically) in these blogs and wikis?
  • What happens to the blog or wiki if the teacher leaves or at the end of the year?
  • How much freedom do students have in creating the blog and wiki?
  • Is the software/applications/online websites being used of legal age requirement?

More of these issues and the way that one particular school is dealing with it is on Suzie Vesper's site Learning Web2.0 wiki under Important Considerations

Links to Cybersafety websites
Welcome to the Web: Activities and challenges while learning about the Internet
Hector's World: Learn how to be confident and responsible Internet citizens
Net Basics: Computer safety issues in movie form
Leading ICT Resources for Schools: Suzie Vesper's wikipage on Cybersafety resources.
**Superclub Plus**: Safe place for students to do Social Networking
BBC website in Cybersafety and Cyberbulling

Copyright Movie

Digital Citizenship wiki being developed by the EBE cluster